Terms of Service Agreement
This Consulting Agreement (the “Agreement” ) states the terms and conditions that govern the contractual agreement between Weddings By Ashland and the contracting Client(s) who agree to be bound by this Agreement.
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WHEREAS, Weddings By Ashland, offers wedding and event planning / consulting services as specified in the base package details
(Addendum A) and Client(s)(‘) event documents ; and
WHEREAS, the Client(s) desire to retain the services of Weddings By Ashland to render wedding and event planning / consulting services according to the terms and conditions herein.
NOW, THEREFORE, In consideration of the mutual covenants and promises made by the parties hereto, Weddings By Ashland and the Client(s) (individually, each a “Party” and collectively, the “Parties”) covenant and agree as follows:
1. Term
This Agreement shall begin on the date this Agreement is signed and continues through the day following the event.
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1-1 In the event the Client(s) choose to add specialties or additional services to the base planning package, this
Agreement will extend to the day following the last event or service scheduled.
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2. Consulting Services
Weddings By Ashland agrees to provide wedding planning and consultation services to the Client(s) for the selected package (Addendum A) or service(s) (Addendum B). Planning and consultation services do not include rental items or the return of rental items unless special arrangements have been made in writing and signed by both Parties (Addendum C); Otherwise, the return of rental items is the sole responsibility of the Client(s) themselves.
2-1 Package upgrades (Addendum A) or additional services (Addendum B) can be added at any time, for an additional charge and a signed Agreement.
3. Deposit
A deposit is required to reserve the event date. The deposit is non-refundable and equal to 30% of the total package starting price or 50% of the total service starting price. The deposit is due at the signing of this Agreement. Weddings By Ashland will secure the event date as soon as the deposit has been received and cleared through the bank.
3-1 Any fees assessed by the bank for rejected payments are the responsibility of the client. An invoice for the
bank fees, the non-refundable deposit amount and a $25 service fee will be mailed to the client(s) within
14 business days. The event date will continue to be available to other clients until the 30% non-refundable
deposit, bank fees and $25 service fee, are paid in full.
3-1-A Invoice balance is due within 14 days from the date of invoice. Non payment will be addressed
with the Client’s(‘) District Court, 14 business days following invoice date. All legal and court
fees are the Client’s(‘) responsibility.
3-2 In the event this contract is signed less than 60 days from the event date, the full initial package price is
non refundable and due immediately.
4. Payments & Compensation
All payments are expected within the timeframe set forth in the Fee Schedule (Addendum D). Any payment not received within 14 days of the Fee Schedule (Addendum D) parameter, will be considered non payment by the client. Weddings By Ashland reserves the right to discontinue work on the event until payments are up to date.
4-1 Clients acknowledge and accept responsibility for all payment processing and bank fees in addition to
payments for services rendered and all expense account (Addendum E) funds required to make vendor
payments. Cash and money order payments do not require a processing fee. Credit / Debit card processing
fee $3.00 through WeddingsByAshland.com. Personal Check processing fee $10.00. To avoid credit /
debit card processing fees, payments may be made to Weddings By Ashland through Facebook Pay.
4-2 Client(s) acknowledge that by signing this Agreement, the Client(s) are agreeing to have missed Fee
Schedule (Addendum D) payments withdrawn from the discretionary funds in the Client(s)’ Expense
Account (Addendum E), set up and managed by Weddings By Ashland.
4-2A A bank account (Expense Account, Addendum E) set up and managed by Weddings By
Ashland, will be opened in conjunction with each contract, through BB&T Bank, 1004 N. 4th
St., Sunbury, PA 17801. This account is used to hold all payments through completion of the
contract as well as discretionary funds the Client(s) deposit for use by Weddings By Ashland
, for both pre-approved and discretionary purchases, payments to venues, vendors, businesses and
other professionals associated with goods, services and accommodations provided for the
Client(s) and the event, as well as any missed Fee Schedule (Addendum D) payments.
Discretionary purchases include but are not limited to decorations, décor’, rental equipment, etc.,
required, requested or pre-approved by the Client(s). Itemized monthly statements will be
supplied to the Client(s) for all Expense Account (Addendum E) activity.
4-3 Client(s) acknowledge that they are solely responsible for all payments and obligations owed to venues,
vendors, businesses and other professionals associated with the goods, services and accommodations
provided for the Client(s) and the event. All payments should be paid directly to the venues, vendors,
businesses and other professionals contracted for the event. Such payments should not be paid to or
through Weddings By Ashland unless special arrangements have been made in writing. (Addendum F)
4-3A Special arrangements can be made with Weddings By Ashland to make venue,
vendor, accommodation, etc. payments (Addendum F) on behalf of the Client(s) as long as the
funds are available in the discretionary fund also referred to as the Expense Account
(Addendum E). All contractual obligations are those of the Client(s), regardless of whether or
not Weddings By Ashland agrees to make payments on the Client(s) behalf. The Client is
solely responsible to ensure the funds are available in the Expense Account (Addendum E) to
make payment to any and all venues, vendors, accommodations, etc..(Addendum F)
4-4 Following the signing of this Agreement, the Client acknowledges that a minimum of 30% of the initial
package price or 50% of the initial service price is due and should be paid to Weddings By Ashland
immediately; deposit is non-refundable, regardless of when this Agreement is cancelled.
4-5 Compensation for services rendered is determined by the total cost of the event and will be charged at a
rate of 18%. The initial starting cost of each package is the minimum compensation rendered, regardless
of the total cost of the event and will be subtracted from the 18% of the total cost of the event.
4-5A Initial starting cost of each package or service is the minimum compensation rendered and is
due, in full, 14 days prior to the original contracted event date regardless of any date changes
after the signing of this Agreement.
4-5B The remaining balance of 18% of the total event cost minus the initial package cost is due, in
full, within 14 days following the close of the event.
4-6 Please read the Description of Services (Addendum B). Additional services can be added to this contract
at any time; assuming Weddings By Ashland agrees to perform additional services and the Client agrees
to render compensation as mutually agreed upon.
4-7 Should Weddings By Ashland determine additional team members are needed for the event, due to
factors including but not limited to, guest count, venue type, additional services contracted, set up,
decoration, time limits etc.; Client(s) agree to compensate Weddings By Ashland, $300 / Day / Team
Member. (Addendum G)
5. Cancellation & Date Change
The Client(s) may terminate this Agreement for any reason with written notice to Weddings By Ashland, at least 180 days prior to the event date. By terminating this Agreement, the client agrees to forfeit the initial deposit consisting of 30% of the initial package price and / or 50% of the initial service cost.
5-1 All package / service payments above and beyond the 30% package and / or 50% service deposit and any
remaining expense account funds will be returned to the client within 30 business days of written notice of
cancellation when notice is received within 180 days prior to the event date.
5-1A Weddings By Ashland does not possess the authority, nor will Weddings By Ashland be held
responsible regarding refunds for payments made to outside service professionals including but
not limited to, venues, vendors, subcontractors, rental companies, professional service
companies, etc., regardless of whether or not, payments were made through Weddings By
Ashland (Addendum F).
5-1B Purchases made specifically for the contracted event, by Weddings By Ashland with or without
the Client(s) Expense Account funds, become the sole property of Weddings By Ashland
regardless of cancellation date, term expiration, “Event-zilla” Clause enactment, etc..
5-1C All contracts with venues, vendors, subcontractors, rental companies, professional service
companies; employees, owners, operators, shareholders or any individual not employed by or
governed by Weddings By Ashland, is the sole responsibility of the Client(s). As such, written
cancellation of this Agreement received by Weddings By Ashland, does not include
cancellation of any Agreement with any venue, vendors, subcontractors, rental companies,
professional service companies, etc.. Cancellation of the aforementioned professional services
are the sole responsibility of the Client(s). Furthermore, Weddings By Ashland is to be held
blameless and is not liable or responsible in any way in regards to deposits, charges or
cancellation fees associated with the aforementioned professional service contracts regardless of
whether or not payments were made through Weddings By Ashland, professional services were
procured by Weddings By Ashland on behalf of the Client(s) or the “Event”zilla Clause was
enacted by Weddings By Ashland.
5-2 No refund will be given if written notice of cancellation is received from the Client(s) 179 days or less,
prior to the event date. In the event the full initial package price has not yet been received by Weddings
By Ashland, payment of the remaining balance is due within 14 days. Payment not received within 14
business days will be addressed through the Client(s)(‘) District Court. All legal fees are the responsibility
of the Client(s).
5-2A All service payments above and beyond the initial package or service price and any remaining
expense account funds will be returned to the client within 30 business days of written notice of
cancellation when notice is received 179 or less days prior to the event date.
5-2B Weddings By Ashland does not possess the authority, nor will Weddings By Ashland be held
responsible regarding refunds for payments made to outside service professionals, including but
not limited to, venues, vendors, subcontractors, rental companies, professional service
companies, etc., regardless of whether or not, payments were made through Weddings By
Ashland.
5-2C Purchases made specifically for the contracted event, by Weddings By Ashland with or without
the Client(s) Expense Account funds, become the sole property of Weddings By Ashland
regardless of cancellation date, term expiration or “Event-zilla” Clause enactment.
5-2D All contracts with venues, vendors, subcontractors, rental companies, professional service
companies; employees, owners, operators, shareholders or any individual not employed by or
governed by Weddings By Ashland, is the sole responsibility of the Client(s). As such, written
cancellation of this Agreement received by Weddings By Ashland, does not include
cancellation of any agreement or contract with any venue, vendors, subcontractors, rental
companies, professional service companies, etc.. Cancellation of the aforementioned professional
services are the sole responsibility of the Client(s). Furthermore, Weddings By Ashland is
hereby held blameless and is not liable or responsible in any way in regards to deposits, charges
or cancellation fees associated with the aforementioned professional service contracts.
5-3 In the event of Client(s)(‘) death(s), cancellation terms apply. Exceptions may apply on a case by case
basis, at the sole discretion of Weddings By Ashland, and will be dictated in writing following the
receipt of the death certificate(s). The official death certificate(s) must be presented for exception to be
considered. Copies will be made and the original(s) will be returned to the Client(s) or Client(s)(‘)
representative(s).
5-4 In the event the Client(s) decide to terminate the relationship or forgo the event for any reason, the current
Agreement is not transferable and cancelation terms apply.
5-4A Client(s) who wish to rescind the cancellation notice, may do so in writing within 14 days of the
written cancellation notice and must include a non refundable secondary deposit of 30% of the
initial package price or 50% of the initial service price.
5-4A-1 A secondary deposit of 30% of the initial package price or 50% of the initial service
price is in addition to any and all aforementioned deposits, fee schedule payments,
balances due or compensation rendered and is not refundable nor deductible from the
full event balance due.
5-4A-2 If cancellation is made 179 or less days prior to the event and then rescinded,
Weddings By Ashland can not be held liable for the possibility of decreased quality
of service.
5-4B In the event the Client(s) cancel the original event including but not limited to the venue, vendors
and / or other professional services, etc., additional charges of up to the full initial package price
will apply in order for Weddings By Ashland to provide service as originally contracted.
5-4B-1 Should the original event date need to be changed due to unavailability of venues or
vendors after original cancellation, a date change (Addendum H) service fee of $150
will be charged and the original event date will be used for future cancelation terms.
5-5 Weddings By Ashland has experience planning fabulous last minute weddings; and we will always give
our very best to our Client(s), but we can not control the venues, vendors, rental equipment or other
requested items / services or their availability and reducing the time available for reservations and
planning is liable to cause the Client(s) to pay higher rates or even compromise on some of their
preferences.
5-6 A service fee of $150 will be charged for each event date change (Addendum H) regardless of reasoning
with the exception of covid 19 / pandemic. Future dates are subject to availability. The original event date
will be used for future cancelation terms.
5-7 Any and all legal fees included but not limited to court costs and legal council fees, associated with this
Agreement, are the responsibility of the Client(s).
6. Intellectual Property
The Client(s) acknowledge and agree that Weddings By Ashland will hold all intellectual property rights for any and all work produced by or resulting from the Plan and Design; Consultant Services including, but not limited to, copyright. trademark and future use rights.
7. Photography / Videography
The Client(s) hereby give express consent to all contracted photographer(s) / videographer(s) to provide access and all legal use rights to Weddings By Ashland for all photos and videos resulting from pre-events, main events and post-events associated with services performed by Weddings By Ashland. (Addendum I) In like form, the Client(s) have the express permission of Weddings By Ashland to use photos or videos including those where images of the Weddings By Ashland team members appear, as long as the images are both flattering and used in a positive manner.
7-1 Should unflattering images be discovered or should the photos or videos be found to be used in a
negative manner, Weddings By Ashland will mail a written request to cease and desist the use of the
unflattering or negative material, to the Client(s) address(es) listed on this Agreement. Client(s) are
expected to comply with the cease and desist request within 14 days of written notice. Should the written
request prove to be unsuccessful, the issue will be addressed through the Client(s)(‘) District Court. Any
and all legal fees, including but not limited to court costs and legal council fees associated with this
Agreement are the responsibility of the Client(s).
7-1A Receipt or the lack thereof, of the cease and desist notice delivery, does not diminish the validity
of Weddings By Ashland’s claim against the Client(s) and does not negate the Client(s)
responsibility to hold up their end of this Agreement; to not use photos or videos
where Weddings By Ashland team members appear in an unflattering or negative manner.
7-2 The Client(s) agree to ensure all prospective photography / videography professionals agree in advance
(Addendum I) to release all rights and allow Weddings By Ashland access to all photos and videos as
soon as they become available to the Client(s), before contracting their services for an event associated
with Weddings By Ashland.
7-2A In the event, the Client(s) have already contracted photography or videography services prior to
signing this Agreement, Client(s) agree to make arrangements with the photographers and
videographers to release all pre-event, main event and post event photos and videos to Weddings
By Ashland (Addendum I) as soon as they become available to the Client(s). Any fees assessed
by the photographers or videographers, for the additional rights release, are the sole responsibility
of the Client(s).
7-3 The Client(s) agree that Weddings By Ashland has the infinite rights to and may use any image or
video from the pre-events, main events or post events, for business purposes including but not limited to
the Consultant’s portfolio, website, advertising, etc. (Addendum I)
7-4 The Client(s) agree to relinquish all rights to claims for payment, royalties or any other compensations
associated with Weddings By Ashland’s use of images or videos from the contracted event.
(Addendum I) Furthermore this Agreement includes but is not limited to the rights of the Clients(s),
Client(s)(‘) family, Client(s)(‘) friends, Client(s)(‘) party members and Client(s)(‘) guests who attend the
events associated with this contract. It is the sole responsibility of the Client(s) to inform their family,
friends, party members and guests of this binding contract and the relinquishment of rights.
7-5 The Client(s) agree that Weddings By Ashland is hereby held harmless from all claims, demands or
legal action associated with the photo and video, rights and usage stemming from this Agreement and
event. (Addendum I)
8. Professional Selection and Insurance
Weddings By Ashland is not responsible in any capacity for any service providers including but not limited to venues, vendors, subcontractors, etc.; or the subsequent acts, omissions, employees, suppliers, officers, quality of service, contract adherence etc..
8-1 All venues, vendors and other service providers including but not limited to delivery persons, disc
jockeys, photographers, etc., hired by the Client(s) before or after signing this Agreement, must be fully
insured and provide proof of insurance (Addendum K) to Weddings By Ashland. All proof of insurance
(Addendum K) must be submitted and on file with Weddings By Ashland no less than 90 days prior to
the event or within 14 days after the Client(s) sign an Agreement with the venues, vendors, etc.. In the
event the service is not contracted with advance notice, proof of insurance (Addendum K) is due at least 3
days prior to the event. Proof of insurance (Addendum K) for all venues, vendors, etc., must be on record
with Weddings By Ashland at least 3 days prior to the day of the event. .
8-2 In addition to Weddings By Ashland and all venues, vendors, private property owners, etc.; the Client(s)
are also required to hold event insurance with a minimum coverage of $2,000,000. (Addendum K)
8-3 The clients hereby acknowledge that should the venue of choice not be a legitimate licensed venue with
regular experience of holding events and weddings, the venue or property owner will need to sign a
waiver (Addendum M) releasing Weddings By Ashland of all responsibility, financial or otherwise,
associated with the contracted event. Furthermore, all Parties including Weddings By Ashland, the
Client(s) and the venue or owner of property, where the wedding is being held, must all hold their own
event insurance policy with a minimum coverage of $2,000,000. Weddings By Ashland may assist with
the procurement of an appropriate and affordable insurance policy.
8-3A The property owner, in conjunction with the Client(s) are both financially responsible for any
incident that occurs in relation to or during the event, as well as responsible for the procurement
of any permits (Addendum K) that may be required by the local government for the event or
services involved with the contracted event(s).
8-4 In the event alcohol is to be served at the event, Weddings By Ashland requires one RAMP Certified
bartender for every 35 people in attendance, regardless of how many persons are expected to consume
alcohol. (Addendum N) Compensation and gratuity of each bartender is the responsibility of the Client(s).
8-4A Weddings By Ashland is not responsible for monitoring alcohol consumption of anyone in
attendance of the contracted event (Addendum N), however Weddings By Ashland does
reserve the right to discharge any individual, intoxicated or not, that is causing a disturbance or
who threatens the health or safety of themselves or others. Should the individual not comply with
the discharge request, local law enforcement will be involved and if warranted, individuals will
be prosecuted to the fullest extent of the law.
8-4A-1 All individuals in attendance of the event who choose to consume alcohol are
encouraged to procure appropriate legal travel accommodations. Weddings By
Ashland is not responsible for and will not be held liable for procuring legal travel
accommodations or ensuring individuals do not drive while under the influence.
Weddings By Ashland may assist in the procurement but will not be held responsible
for the procurement or fees of legal travel accommodations. Should any intoxicated
individual insist on driving, local law enforcement will be contacted.
8-4A-1A Weddings By Ashland is hereby held blameless for; and the Client(s) hereby
agree to, indemnify Weddings By Ashland (Addendum N) for; any and all
alcohol related third-party claims against Weddings By Ashland or any
individual team member of Weddings By Ashland. Any and all legal fees
including but not limited to court costs and legal council fees are the
responsibility of the Client(s).
8-5 Client(s) are responsible for providing copies of all contact information, estimates, contracts or
agreements made with venues, vendors, etc.(Addendum J), hired by the client, within 7 days of the
contract date with each professional.
8-5A Weddings By Ashland does not provide or guarantee any legal protections against professional
service contracts signed by the Client(s) and can not guarantee the quality of the services
provided, regardless of Weddings By Ashland’s scrutiny of aforementioned contracts with the
Client(s)(‘) best interest in mind. Client(s)(‘) event insurance policy, may have the
option to be reimbursed for claims regarding professional services or lack thereof, etc...
8-5B Client(s) shall notify Weddings By Ashland, of any changes made with or to professional
service contracts, schedules, or any information that may affect the event, within 7 days of the
date the changes occur. In the event changes are made less than 7 days prior to the wedding,
changes must be relayed to Weddings By Ashland as soon as humanly possible. Failure to
notify Weddings By Ashland of changes in a timely manner, may disrupt the planning process,
the schedule / timeline of the event, or the overall success of the event.
8-6 In the event that the venue, vendors or professional services cancel services prior to the event date,
Weddings By Ashland reserves the right to replace said venue, vendor or professional service at the
discretion of Weddings By Ashland, with or without advance notice to; or input from; the Client(s), with
a new company of equal or greater palate elegance, quality, rating and / or price point. The Client(s)
hereby agree to assume all additional costs associated with any replacement venues, vendors or
professional services.
9. Travel Expenses
Weddings By Ashland team member travel time and mileage fees are included in all packages for the contracted event(s), meetings, walk throughs, vendor interviews, taste testings, etc.. Services added to packages will accrue additional charges including but not limited to travel expenses, toll charges, and parking fees. Travel time is billed to the Client(s) at a rate of $25 per hour and .58 cents per mile with a minimum of one hour billed per occurrence. Travel fees, including but not limited to; travel time, mileage, toll charges and parking fees, etc.; are non refundable and payment is required regardless of event cancellation.
9-1 Any and all toll charges, road usage fees and parking fees including but not limited to valet parking and
parking garages, etc. are not included in the package and will be invoiced separately.
9-2 Travel expenses will be billed to each client within 14 business days, following each occurrence. Prompt
reimbursement by the Client(s) for travel expenses is expected and due within 14 days of the invoice date.
9-3 In the event the location is changed to any location not originally contracted, travel fees will apply.
9-4 Destination weddings and events (Addendum O), defined as any event or wedding that takes place
anywhere in the world, fifty or more miles from the Client(s) home address; may require additional air
and / or ground transportation, hotel accommodations and reasonable meal reimbursement for all
Weddings By Ashland team members required for the event.
9-4A Weddings By Ashland reserves the right to input and approval of all travel and hotel
accommodations.
10. “Event-zilla” Clause
For the purposes of this Agreement and this particular clause, “Event-zilla” is defined as any member of the Client(s) party, including but not limited to, the Client(s), Parents, Grandparents, friends, etc., (referred to as Client(s) Party) who disrupt the planning process in any way including but not limited to confrontational, uncooperative, unreasonable, rude or inappropriate behavior, loud or threatening tone or words, physical acts of any kind including but not limited to violence or damage to property, etc.. Weddings By Ashland reserves the right to cease work on the event. Enactment of the “Event-zilla” clause is at the sole discretion of Weddings By Ashland. In the event the “Event-zilla” clause is enacted, no refunds will be given.
10-1 In the event Weddings By Ashland enacts the “Event-zilla” Clause, the Client(s) has the right to appeal
the decision in writing within 10 days. Should Weddings By Ashland find the appeal acceptable, and
the Client(s) agree to control their “party” and/or work cooperatively and respectfully with Weddings
By Ashland to successfully plan the contracted event, the planning process can resume as contracted.
10-2 In the event, the Client(s)(‘) contractual relationship with Weddings By Ashland is severed through the
“Event-zilla” Clause, no refund will be issued for any monies received for services and the Client(s)
agree, if less than the initial package price has been paid, the Client(s) agree to render the balance within
14 days. Any unpaid balance will be addressed through the Client(s) District Court. All legal and court
costs are the responsibility of the Client(s).
10-3 Clients agree to be financially responsible, including all legal and court fees that may be associated with
broken or damaged property of Weddings By Ashland or Weddings By Ashland team members as
well as all venues, vendors, rental items, etc..
10-4 Should the “Event-zilla” Clause be enacted by Weddings By Ashland, all excess funds in the
Client(s)(‘) expense account above and beyond any balance due, will be returned to the Client(s) within
30 days.
11. Covid 19 / Pandemic
In the event of a pandemic where government officials declare a state of emergency or place limits on events, businesses or attendance thereof which would affect the original event under contract, Weddings By Ashland will do its best to reschedule the event within 12 months from the date government officials lift restrictions. All change of date fees or penalties associated with Weddings By Ashland contracts will be waived until the event is rescheduled to a mutually agreed upon date.
11-1 In the event the Client(s) event date is rescheduled, the original and initial deposit is non-refundable
regardless of pandemic status.
11-2 Rescheduled event dates due to a government declared pandemic, will become the “original event date”
referred to in the cancellation policy.
11-3 Weddings By Ashland will make every effort to reschedule all services and businesses including but
not limited to venue, vendors, rentals, etc., for the post pandemic event with Weddings By Ashland but
can not guarantee the availability of previously booked services. Any fees associated with the post
pandemic, event date; required by services, venues, vendors, etc.; are the sole responsibility of the
Client(s).
12. Vendor Meals
Clients agree to provide a meal for all Weddings By Ashland team members for each event lasting four hours or more and for the consultant during any taste testing interviews. It is also customary to provide a meal for vendor and professional staff, excluding venue and catering staff, working four or more hours on the day of the event.
12-1 It is the Client(s) responsibility to include all vendor meals in the meal count for the caterer unless
special arrangements have been made with Weddings By Ashland. Discounts for vendor meals may be
available; inquire with your caterer. Luxury, Surreal and Tranquility Packages include RSVP service &
catering counts.
13. Confidentiality
Weddings By Ashland shall not disclose to any third party any details regarding the Client(s)(‘) personal business, including, without limitation any of the Client(s)(‘) personally identifiable information, event preferences and plans, budget information, banking or payment information, make copies of any confidential information for personal use or for distribution unless requested to do so by the Client(s), or to use confidential information other than solely for the benefit of the Client(s).
14. Non Competition
During the term of this Agreement and for 12 months thereafter, the Client(s), both together as a Party or separate individuals, shall not engage, directly or indirectly, as a client, employee, officer, manager, partner, consultant, agent, owner or in any other capacity, in any competition with Weddings By Ashland or any of its subsidiaries.
15. Modifications
All notices and modifications shall be in writing and shall be sent to the address stated within this Agreement, certified mail, return receipt requested, contemporaneously along with an email message to the other party.
15-1 This Agreement may not be modified or altered except by a written instrument executed by both Parties.
No modifications shall be valid unless, in writing, agreed upon and signed by both Parties
16. Non Discrimination
Weddings By Ashland does not, shall not and will not tolerate discrimination on the basis of race, color, religion (creed), gender, gender expression, pronoun usage, age, national origin (ancestry), disability, marital status, sexual orientation, military status, or any other aspect of individuality, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of venues, vendors, service providers, accommodations or provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, Client(s), Client(s) Party, subcontractors, venues, vendors, service providers and hospitality specialists.
16-1 Weddings By Ashland reserves the right to suspend any member, Client(s), Client(s) Party, venue,
vendor, service provider or hospitality specialist, that exhibit rude, insulting, offensive, detrimental,
unlawful, hateful, harmful, shocking or lewd behavior or speech; including racist, sexist, discriminatory
or derogatory remarks or behavior on Weddings By Ashland property or at Weddings By Ashland
events. Such acts will not be tolerated in any manner and if warranted, law enforcement will be involved
and the offending parties will be prosecuted to the fullest extent of the law.
17. Legality
The use of fax, email and electronic signatures shall have the same force and effect as an original signature.
17-1 This Agreement may be executed in one or more counterparts, each of which shall be deemed an original
and which collectively shall constitute one Agreement.
17-2 If any provision of this Agreement shall be found to be invalid or unenforceable for any reason, by a
court of law, the remaining provisions shall continue to be valid and enforceable.
17-2A In the event any provision of this Agreement is deemed invalid or unenforceable, but by
limiting such provision, it would become valid and enforceable, then such provision shall be
deemed to be written, construed and enforced as so limited.
17-3 The failure of either party to exercise in any respect any right provided for herein shall not be deemed a
waiver of any right.
17-4 Together with all Schedules and Addendums attached hereto, this Agreement constitutes the entire Agreement between
the Parties with respect to the subject matter hereof and supersedes and merges all prior proposals,
understandings and all other Agreement, whether oral, or written, between the parties relating to such
subject matter.
17-5 Time is of the essence with respect to all obligations/deliveries/payments under this Agreement.
17-6 This Agreement and any attachments constitute the entire Agreement between Parties. They may not be
modified except in both Parties’ writing or by the acknowledgement through email received by both
Parties. No other representations or promises have been made except those that are set out in this
Agreement. If any part of this Agreement is adjudged invalid, illegal or unenforceable, the remaining
parts shall not be affected and remain in full force and effect.
18. Applicable Law
This Agreement and the interpretation of its terms shall be governed by and construed in accordance with the laws of the State of Pennsylvania and subject to the exclusive jurisdiction of the federal and state courts located in Northumberland County, Pennsylvania..
19. Responsibility & Liability
__________ __________ 19-1 Client(s) hereby agree, the maximum total liability for any claims, breaches, injuries or damages by reason of any act or omission including breach of this Agreement and negligence, shall be limited solely to the dollar amount of the Fees paid by the Client(s) to Weddings By Ashland. The Client(s) further agree that Weddings By Ashland shall not be liable for any claims for punitive damages, consequential damages, emotional distress, mental anguish, lost profit, loss of enjoyment, lost revenues, service replacement costs or legal fees including court costs and legal counsel fees.
__________ __________ 19-2 Client(s) assume responsibility to any and all fees assessed by the bank for rejected payments, overdraft fees, check or check card fees, etc., associated with the Client(s) personal bank and the Expense Account (Addendum E) established by Weddings By Ashland in conjunction with this Agreement.
__________ __________ 19-3 Client(s) acknowledge sole responsibility for all payments and obligations owed to venues, vendors, businesses and other professionals associated with the goods, services and accommodations provided for the Client(s) and the event.
__________ __________ 19-3A Client(s) further agree to hold Weddings By Ashland harmless in regards to refunds or services rendered by outside service professionals, including but not limited to, venues, vendors, subcontractors, rental companies, professional service companies, private individuals {hired by the Client(s)}, etc..
__________ __________ 19-4 Clients agree to take all responsibility for any and all legal fees included but not limited to court costs and legal council fees, associated with this Agreement, should the occasion arise with either party, regardless which party files with the courts.
__________ __________ 19-5 The Client(s) agree to give Weddings By Ashland infinite rights for professional use and distribution of any and all photos or videos associated with the event and hereby release Weddings By Ashland from any claims for payments, demands, royalties or any other compensations associated with the use of images or videos from the contracted event. (Addendum I)
__________ __________ 19-5A Furthermore, the Client(s) agree to waive the rights of event attendees which includes but is not limited to the Clients(s), Client(s)(‘) family, Client(s)(‘) friends, Client(s)(‘) party members and Client(s)(‘) guests who attend the events in regards to the photography and videography clause. It is the sole responsibility of the Client(s) to inform their family, friends, party members and guests of this binding contract and the relinquishment of rights. (Addendum I)
__________ __________ 19-6 It is the Client(s) responsibility to ensure all professional service providers including but not limited to, venues, vendors, photographers etc., hold event insurance (Addendum K) with a minimum coverage of $2,000,000. (it is highly recommended Client(s) obtain event insurance as soon as a date is chosen.
__________ __________ 19-6A In addition, the Client(s) agree to provide proof of event insurance and copies of each private (including private property owners) and professional service provider’s insurance policy (Addendum K), to Weddings By Ashland no later than 6 weeks prior to the event whenever possible.
__________ __________ 19-7 Client(s) agree to take responsibility for and pay all travel and sustenance fees accrued by Weddings By Ashland team members for all meetings, outing, events, etc., associated with the contracted event above and beyond travel fees included in the package price.
__________ __________ 19-8 Clients agree to provide a meal for all Weddings By Ashland team members for each event or outing lasting four hours or more and for the Weddings By Ashland team members during any taste testing interviews. Weddings By Ashland and all team members of Weddings By Ashland are not to be held responsible for the costs of aforementioned meals or tastings.
__________ __________ 19-9 Weddings By Ashland is not responsible for any defective products or imperfect resources purchased on behalf of the Client(s) or provided by vendors that may negatively impact or affect the event or cause any type of injury or damage. The Client(s) waive any right to pursue any claim, demand or cause of action against Weddings By Ashland or any individual team member of Weddings By Ashland for such injury or damage.
__________ __________ 19-10 Weddings By Ashland is not responsible for any vendor’s performance, or lack thereof, and the Client(s) expressly agree to waive any claims, demands, or cause of action against Weddings By Ashland or any individual team member of Weddings By Ashland with respect to the goods or services of any vendor, venue, or other third-party recommendations made or procured by Weddings By Ashland.
__________ __________ 19-11 Weddings By Ashland or any individual team member of Weddings By Ashland is not responsible for lost, stolen, damaged, or injured items during the event including but not limited to personal property of the Client(s) or any event guests; gifts; cards; envelopes; décor or property of vendors. The Client(s) agree to hold Weddings By Ashland and individual team members of Weddings By Ashland harmless and defend Weddings By Ashland for any such loss.
__________ __________ 19-12 Weddings By Ashland and Weddings By Ashland team members are not responsible and shall be held harmless for the health and safety of any individual of any age, in attendance of the contracted event.
__________ __________ 19-12A Weddings By Ashland will take reasonable precautions, measures and actions to ensure the safety of individuals in attendance of the event, however, Weddings By Ashland shall not be legally responsible for persons other than Weddings By Ashland team members.
__________ __________ 19-12A-1 The Client(s) waive any right to pursue any claim, demand or cause of action against Weddings By Ashland or any individual team member of Weddings By Ashland for such loss or damage caused by or to any individual in attendance of the event, including but not limited to; personal, professional or rented property damage; personal, professional or rented property theft; personal, professional or rented item damage; personal, professional or rented item theft; the kidnapping of individuals of any age; injury, health risks or death of individuals of any age; allergen, small parts, not for human consumption, etc., warnings; or any other unforeseen situation or event.
__________ __________ 19-13 Weddings By Ashland is hereby held blameless for, and the Client(s) hereby agree to, indemnify Weddings By Ashland for any and all alcohol related third-party claims against Weddings By Ashland or any individual team member of Weddings By Ashland. (Addendum N) Any and all legal fees including but not limited to court costs and legal council fees are the responsibility of the Client(s).
__________ __________ 19-13A Client(s) agrees to take responsibility for all alcohol consumption and agrees to ensure all bartenders have current RAMP certification. (Addendum N) Proof of certification must be on file with Weddings By Ashland at least 7 days prior to the event.
__________ __________ 19-13B Weddings By Ashland is not responsible for monitoring alcohol consumption of anyone in attendance of the contracted event (Addendum N), however Weddings By Ashland does reserve the right to discharge any intoxicated individual that is causing a disturbance or who threatens the health or safety of themselves or others. Should the individual not comply with the discharge request, local law enforcement will be involved and if warranted, charges will be filed and prosecuted to the fullest extent of the law.
__________ __________ 19-13C All individuals who consume alcohol are encouraged to procure appropriate legal travel accommodations. Weddings By Ashland is not responsible for and will not be held liable for procuring or ensuring legal travel accommodations. (Addendum N)
__________ __________ 19-13C-1 Weddings By Ashland may assist in the procurement but will not be held responsible for the procurement or fees of legal travel accommodations. (Addendum N)
__________ __________ 19-13C-2 Should any intoxicated individual insist on driving, local law enforcement will be contacted. (Addendum N)
__________ __________ 19-14 Full compensation consisting of 18% of total event costs will be invoiced within 14 business days of the closing of the event and will include itemized transactions of all previous payments to be deducted from the final cost. Payment is expected upon receipt of the invoice and should be paid to Weddings By Ashland within 30 days of the close of the wedding / event.
__________ __________ 19-15 Only 1 Client is required to sign the Agreement. Weddings By Ashland will be required to abide by the contract for the Client who signs the Agreement, regardless of who makes the deposit payment, service payments. expense account deposits, etc..
__________ __________ 19-16 The Client(s) acknowledge and agree that these limitations reflect a fair allocation of risk and that Weddings By Ashland would not enter into this Agreement without these limitations on its liability.
20. Deposit Grace Period Options
20-1 A deposit equal to 30% initial package price or 50% initial service price, is expected on the day this
Agreement is signed.
20-2 In the event, the Client(s) are not prepared to make the full deposit on the day this Agreement is signed, a
non refundable deposit of $50 will hold the event date for a grace period of up to 5 days.
20-2A Grace period deposit is non refundable and is in addition to the 30% initial package price or
50% initial service price deposit(s).
20-2B The contract deposit amount equal to 30% initial package price or 50% initial service price,
must be made payable to and received by Weddings By Ashland within the 5 day grace
period.
20-2C Should the Client(s) need additional time to prepare the deposit of 30% initial package price or
50% initial service price, the grace period can be extended 5 days at a time for a specific event
date. A grace period deposit of $50 must be made payable to and received by Weddings By
Ashland for each extension, within the previous 5 day grace period, in order to hold a specific
event date.
20-2D In the event the grace period extension deposit, initial 30% initial package price, or, 50% initial
service price, is not made payable to and received by Weddings By Ashland, within the
previous 5 day grace period, the event date will become available to other clients on the 6th day;
and, Weddings By Ashland will assume the act of non-payment to be notice of cancellation
of this Agreement by the Client(s).
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20-2E Should the Client(s) need additional time to prepare the deposit of 30% initial package
price or 50% initial service price to hold a specific date, the grace period can be extended for a
30 day period. A grace period deposit of $300 must be made payable to and received by Weddings By Ashland for each extension within the previous 30 day grace period to keep this
Agreement in place.
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20-2F All grace period extension deposits are non refundable and are in addition to the 30% initial
package price or 50% initial service price deposit(s).
20-3 In the event, the Client(s) are not prepared to make the full deposit on the day this Agreement is signed;
and, TBD was used in place of a specific event date on this Agreement; a non refundable deposit of $150
will hold this Agreement in place for a grace period of up to 30 days.
20-3A Grace period deposit is non refundable, and is in addition to the 30% initial package price or
50% initial service deposit(s).
20-3B The contract deposit amount equal to 30% initial package price or 50% initial service price
must be made payable to and received by Weddings By Ashland within the 30 day grace
period.
20-3B-1 Should the Client(s) need additional time to prepare the deposit of 30% initial package
price or 50% initial service price, the grace period can be extended, 30 days at a time.
A grace period deposit of $150 must be made payable to and received by Weddings
By Ashland for each extension within the previous 30 day grace period to keep this
Agreement in place.
20-3C In the event the grace period extension deposit, the initial 30% package deposit or, 50%
initial service price deposit, is not made payable to and received by Weddings By
Ashland within the 30 day grace period; Weddings By Ashland will assume the act of
non-payment is notice of cancellation by Client(s).
20-3D All grace period extension deposits are non refundable and are in addition to the 30%
initial package price or 50% initial service price deposit(s).
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Weddings By Ashland representative(s), Client(s) and Co-signer(s)/ Financial Assistance Persons will be required to sign this Agreement in addition to the deposit required by the client(s) before work will begin on the event or wedding.
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_____________________________________________________ ________________________________
Company Representative - Print Name Title
_____________________________________________________ _________________________________
Company Representative - Signature Date
_____________________________________________________
Client / Partner 1 - Print Name
j_____________________________________________________ _________________________________
Client / Partner 1 - Signature Date
_____________________________________________________
Client / Partner 2 - Print Name
_____________________________________________________ _________________________________
Client / Partner 2 - Signature Date
There is room for up to 6 co-signers / Financial Assistance Persons' information. Additional pages can be added if the need should arise. Each Co-Signer or Financial Assistance Person has two options; Agree to be a Co-Signer to this Agreement, or ; Agree to provide a set amount of financial assistance to Weddings By Ashland to be placed in the Client(s) Expense Account for the event or wedding.
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____________________________________________________ ________________________________
Co-signer / Financial Assistance - Print Name Relationship to Client(s)
__________________________________________________________________________________________
Street Address - (Please Print)
____________________________ _____________ _____________ ___________________________
City State Zip Telephone Number
$___________________________ ⬜ I Agree to be a Cosigner to this Agreement.
Dollar Amount Pledged
⬜ I agree to provide a set amount of financial assistance.
_____________________________________________________ _________________________________
Co-signer / Financial Assistance - Signature Date
Base Packages - Luxury Wedding Weekend, Surreal Plan & Design, Tranquility Plan & Design,
Serenity Plan, and Consultation & Guidance
Special Packages -
Destination Wedding ; Intimate Affair ; Private Ceremony ; Romantic Rendezvous
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Additional Services -
Engagement Announcements ; Engagement Party ; Bridal Shower ; Bachelor / Bachelorette Celebration(s) ;
Rehearsal & Dinner ; Meet & Greet ; Cocktail Hour Welcome Dinner ; Wedding Set up & Clean Up ;
Wedding / Reception Decoration ; Wedding Day Coordination ; Post Wedding Brunch ;Farewell Rendezvous ;
Concierge Services :Wedding Transportation ; Accommodations, Hotels & Transportation ; Venue Research & Selection ;
Vendor Research & Selection ; Wedding Style & Design
Weddings By Ashland Event Rentals - Coming in 2022!
Please be patient while we build our inventory and catalog all available items to be rented directly from our website!
Initial Deposit Due at contract signing -
Luxury Wedding Weekend Deposit $1,800 ; Surreal Plan & Design Deposit $1,500 ; Tranquility Plan & Design Deposit $900 ;
Serenity Plan Deposit $450 ; Peace of Mind Deposit $225 ; *Consultation & Guidance Deposit $100
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*Consultation and Guidance is a do-it-yourself wedding planning plan that gives you access to timelines and other printed materials to keep you on track during your wedding planning journey as well as access to a professional wedding planner to answer all your questions along the way! The full package price is due before distribution of materials. Package upgrades or additional services may be added at anytime as long as Weddings By Ashland is available and agrees to the upgrade or additional services.
Payments towards the balance will be agreed upon and scheduled to be paid weekly, bi-weekly or monthly.
Remaining balance of the initial package price is due at least 14 days prior to the wedding. In the event of non payment, Weddings By Ashland reserves the right to cease work on the event until all payments are up to date.
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Initial Base Package Balance after deposit - (These balances do not reflect any additional services Client(s) may choose to add.)
Luxury Wedding Weekend Deposit $4,200 ; Surreal Plan & Design Deposit $3,500 ; Tranquility Plan & Design Deposit $2,100 ;
Serenity Plan Deposit $1,050 ; Peace of Mind Deposit $525 ; *Consultation & Guidance Deposit $0
Full and Complete Compensation -
Full and complete compensation consisting of 18% of total event costs will be invoiced within 14 business days of the closing of the event and will include itemized transactions of all previous payments to be deducted from the final cost. Payment is expected upon receipt of the invoice and should be paid to Weddings By Ashland within 30 days of the close of the wedding / event.
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